Inter-journal special issues

A special issue can comprise publications in any number of Copernicus’ open-access journals, of which one should be nominated as the lead journal for administrative purposes. The handling of individual manuscripts follows the standard procedures for special issues in the journal to which the manuscript is submitted. Afterwards, all published papers are co-listed on a joint special issue web page (in addition to the regular chronological volume of each journal).

If you intend to propose an inter-journal special issue, please first send your proposal to the executive editors of the lead journal. If your proposal is accepted, please also contact the executive editors of the constituent journals to find out if they want to participate in the inter-journal special issue. Only after all journals have agreed, should all information (see above) on the inter-journal special issue be sent to the Copernicus Publications Editorial Support.

Special issue proposal and guidelines for editors

Our guidelines are aimed at helping you with the process of submitting a proposal so that you might better understand your responsibilities as a special issue editor. We encourage contact with one of the executive editors (see editorial board) to informally discuss a possible proposal or in case of questions not answered by these guidelines. Please note that we

• require editor team diversity in terms of representing a variety of institutes, career stages, and gender;
• particularly encourage review articles for a special issue, with an average of one review article solicited for every 8–10 papers in the special issue;
• welcome a preface by the special issue editors, contextualizing the articles; and
• encourage the special issue editors to work with the authors so that each set of authors are aware of what others are submitting, thus enabling cross-referencing of other papers in the special issue where appropriate.

To propose a special issue, please submit a short (one- to three-page) outline to one of the executive editors (see editorial board) including the following information:

• Title of the special issue;
• Names, affiliations, complete contact details, and short CVs of the proposed special issue editors. Note that the editors' affiliations will be published in the SI TOC on the HESS website should the SI be accepted;
• Short (<1 page) description of the SI including its purpose and whether it arises out of a conference or similar meeting. Note that this will be published in the SI TOC on the HESS website should the SI be accepted;
• Suggestion of a editor or executive editor to accompany the special issue (please contact the suggested editor/executive editor and obtain their agreement prior to submission of the proposal);
• Start date and end date of submission;
• Any other useful information that will help to evaluate the proposal, including tentative or confirmed contributions and number of expected papers.

The proposal will be reviewed by the executive editors , who will render a decision based on the expected contribution of the special issue and its appropriateness for HESS. Special issues are in principle open for all submissions within their scope.

Responsibilities of special issue editors

The editors of the special issue will assume the following responsibilities:

• Ensure that all manuscripts within the special issue are within the journal scope and comply with the manuscript types and with the same quality standards as regular submissions to HESS;
• Coordinate a rigorous peer-review process (with at least two independent referees providing complete reviews), following the same guidelines as regular submissions to HESS;
• Work to keep the special issue on schedule and periodically update their liaison editor on the progress of the special issue.

Policy on special issues

The executive editors have the following policy in place:

1. A special issue should be on a major advancement or innovation in hydrology.
2. It should not be merely a proceeding of a meeting. We do not want HESS to be a proceedings journal. However, a meeting organized around an innovative subject with a collection of carefully selected papers (often invited) is welcome. It may also be the result of a meeting that summarizes a major step forward that has been achieved, leading to new perspectives.
3. The executive editors make the decision on the basis of a proposal by the envisaged guest editor(s) and appoint a responsible executive editor . It is important that the guest editors have high qualifications (this speaks for itself). Preferably one of the editors of HESS is included in the proposal.
4. The papers will be reviewed through the normal HESSD system and evaluated on a paper-by-paper basis. One of the guest editors should become the handling editor of each paper. Clearly the guest editor(s) should suggest referees as well (as is normally the case).
5. The Copernicus Publications Editorial Support will make sure that the papers appear as part of a special issue.